Unlocking Efficiency: Harnessing the Power of Records Management System for Organizational Improvement
As part of the University Library’s Echo-Seminar & Mentoring Program conducted in April 21, 2025, Marite P. Vargas, RL, MSLS, Chief Librarian, together with Christine Joy Dalida, Library Clerk, presented key insights from their participation in the 2-days Records Management Training Workshop facilitated by Engr. Angelica C. Fraginal
Their session, “Unlocking Efficiency: Harnessing the Power of Records Management for Organizational Improvement,” focused on the principles and practices of establishing an effective records management system. Key topics included:
•Records Management Principles – understanding what records to keep, why to keep them, and how to manage them systematically.
•Records Retention System – developing retention schedules to preserve essential records and securely dispose of obsolete ones.
•Files Management – strategies for logical classification, labeling, and organizing records for easy retrieval.
•Records Center Operations – streamlining processes for records turnover, charge-out, and disposal.
Key Takeaways from the Training:
1.Enhanced data organization and accessibility – establishing clear structures for filing and retrieval.
2.Improved compliance with regulatory requirements through proper retention and disposal practices.
3.Streamlined retrieval and sharing of records for faster decision-making.
4.Strengthened data security by ensuring safe handling and storage of sensitive documents.
5.Commitment to continuous improvement – involving all staff members in developing and maintaining an effective records management system.
Their presentation emphasized the critical role of proper records management in improving efficiency, ensuring compliance, and enhancing decision-making across the department and the organization.
